HUDSONVILLE CITY COMMISSION MINUTES
City Commission Minutes

February 12, 2007

Mayor Van Doeselaar called a WORK SESSION of the Hudsonville City Commission to order on Tuesday, February 12, 2008 at 6:05 P.M.

Present:

Mayor Van Doeselaar, Commissioners Brandsen, Kooistra, Leerar, O’Brien, Ten Harmsel, Unema, City Manager Luben and City Clerk Wiersum.

Absent: None
6709. Fire Range Equipment: City Manager discussed with the Commission the possibility of selling the firing range equipment and using that area for storage. The equipment is 13 years old, is outdated, and parts are no longer available for the equipment. The Commission approved advertising the equipment on the internet and police periodicals and reviewing any offers that are received.
6710. Property Purchase Offer: The Commission reviewed an offer to purchase approximately 6,000 square feet of the DPW property. This property fronts on Oak Street. The Commission does not wish to sell this piece and lose frontage along Oak Street.
6711. Capital Improvement Budget: City Manager Luben presented the proposed Capital Improvements Program for Fiscal Year 2009-2014. Fiscal Year 2009 was reviewed in depth, and comments were made on the following specific subjects (not all inclusive).
  • Street Resurfacing – $95,400 has been set aside for resurfacing. Also, $25,000 is allocated for crack sealing to extend the life of the road.
  • Replace Fire Equipment – purchase a fast attack truck. This would replaces the 1989 Chevy rescue van and the 1966 IHC fire truck. The dealer would give the City a reduced price, if the dealer could use the fast attack truck as a demo for six months.
  • Vac Replacement - $9,500 has been allocated and Dutch will be researching this further.
  • Intersection Reconstruction (32nd Ave. by expressway) – City Manager Luben is working with Metro Council to see if the grant amount for this project can be increased.
  • Replace Pickup Truck – Dutch feels a smaller truck would be sufficient. Commissioner Brandsen doesn’t see the need for everyone at DPW to have a truck.
  • Picnic and Playground Development – for concession stand and rest rooms at Hughes Park. City Manager Luben indicated that the City employees could do a lot of this construction.
  • Corporate Grove Lift Station - $100,000 is an estimate of this cost. City Manager Luben stated that LDFA funds could be used for this.
  • Traffic Light at Hudson - $125,000 – LDFA funds could also be used for this item. City Manager Luben stated that the City is still receiving numerous complaints on this intersection.
  • Loader - $50,000 – the DPW currently has a backhoe only. City Manager Luben will check into the cost of renting this equipment as opposed to purchasing and will report back to the Commission.
  • Signs – a total of $164,120 has been allocated for the Wayfinding sign program. The DDA has agreed to pay $92,700 for various signs.
  • Equipment for Commission Chambers – Projector and monitors to be installed in the Commission Chambers. Commissioner Brandsen will review this with City Manager Luben.

Mayor Van Doeselaar adjourned the work session at 6:55 P.M. for the 7:00 P.M. regular session.

Mayor Van Doeselaar called the REGULAR SESSION of the Hudsonville City Commission to order at 7:00 P.M., February 12, 2008. The Pledge of Allegiance was stated and Pastor Brian Bosscher of Hillcrest Christian Reformed Church gave an invocation.

Present:

Mayor Van Doeselaar, Commissioners Brandsen, Kooistra, Leerar, O’Brien, Ten Harmsel, Unema, City Manager Luben, City Finance Director Sal and City Clerk Wiersum
Absent: None
6712. Motion by Brandsen, seconded by Ten Harmsel, to approve the Consent Agenda consisting of the following:
MINUTES & CORRESPONDENCE:
  1. Minutes of City Commission regular session dated January 8, 2008
  2. Letter from Ryan Cotton regarding the Ottawa County Association of Municipalities.
Yea 7, Nay 0, motion carried.
PUBLIC SAFETY
6713. Fire, Police and Emergency Services reports were received as information.

6714. Motion by Brandsen, seconded by Ten Harmsel, to approve Temporary Traffic Order No. 08-01 for temporary Road Closed signs on 32nd Avenue and others for a race to be held by the Hudsonville Athletic Boosters on March 29, 2008 at 8:30 a.m.
All aye, motion carried.
PUBLIC WORKS
6715. Motion by Kooistra, seconded by Unema, to officially name the building adjacent to the library the Hudsonville Cultural Center.
Yea 6, Nay 1 (Ten Harmsel) motion carried.
6716. Motion by Kooistra, seconded by Unema, to appoint City Clerk, Jan Wiersum, City Financial Director, Jan Sal, and City Manager Pauline Luben to the Hudsonville Building Authority.
Yea 7, Nay 0, motion carried.
6717. Motion by Kooistra, seconded by Unema, to approve an extension to the bid from Brookview Lawn Care in the amount of $42,325 for lawn mowing for 2008.
Yea 7, Nay 0, motion carried.
6718. Motion by Kooistra, seconded by Unema, to approve an extension to the bid from Tru-Green for fertilizer and weed control for 2008 thru 2010 at a cost of $4,680 per year plus an additional $1,647 for grub control, if needed.
Yea 7, Nay 0, motion carried.
FINANCE
6719. Finance Director’s report for December 2007 was given.

APPROVAL OF BILLS
6720. Motion by Brandsen, seconded by Leerar, to approve the payment of the bills in the amount of $634,861.41 and to confirm payment of bills paid between meetings and reviewed by the Finance Committee.
Yea 7, Nay 0, motion carried.
6721. Motion by Brandsen, seconded by O’Brien, to accept the contract from Architects Collective, P.C. and authorize the City Manager to sign on behalf of the City of Hudsonville and authorize the City Manager to sign any other contract revisions.

Comments: Commission O’Brien is concerned with the amount of the Architect’s liability to the City. Feels it should be larger.
Yea 6, Nay 1 (O’Brien), motion carried
APPOINTMENTS/RE-APPOINTMENTS
6722. Motionby Brandsen, seconded by Leerar, to approve the Mayor’s appointment of Virgil Leatherman as an alternate to the Board of Review with term ending June 30, 2010.
All aye motion carried.
ADJOURNMENT
6723.. Motion by Leerar, seconded by Unema, that the regular meeting be adjourned at 7:30 P.M.*
All aye, motion carried.
*The Commission returned to the work session to complete review of the capital items and adjourned at 8:15 P.M.

Minutes recorded by City Manager Luben.

Jan Wiersum Mayor Van Doeselaar
City Clerk City of Hudsonville

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